Conquer Tax Season: A Simple Guide to Small Business Tax Prep
STG Accounting
January 30, 2024
Tax season has officially arrived, and if you’re a small business owner, it’s time to consider filing your business and personal tax returns. Do you know what your accountant needs? What are the tax deadlines you need to be aware of for 2024? Here’s a simple guide to help you conquer tax season:
Your Business Tax Return
When it comes to your business tax return, the first step you need to take is to ensure your 2023 bookkeeping is all wrapped up. This should be a cinch if you’ve kept organized, accurate financial records throughout the year.
Messy financial recordkeeping can make tax time difficult. If that sounds like you, we have some helpful tips in our blog titled “8 Common Bookkeeping Mistakes by Small Businesses.”
Once 2023’s bookkeeping is closed, it’s time to gather your documents. The specific requirements may vary based on the nature of your business, its structure, and applicable tax regulations, but here’s a list of the documents accountants typically need to work on your taxes.
Business Structure Information
- Details about the legal structure of your business (e.g., sole proprietorship, partnership, corporation)
- Any changes in the business structure during the tax year
Financial Statements
- Income statement (Profit & Loss Statement) that summarizes your revenue, expenses, and profits or losses
- Balance sheet that provides an overview of your business’s financial position, showing assets, liabilities, and equity
Business Income & Expenses
- Sales and revenue records
- Receipts and documentation for deductible business expenses
- Bank statements and canceled checks
Employee Information
- Payroll records, including wages, benefits, and taxes withheld
- Forms for W-2 employees
Vendor & Contractor Information
- Records of payments made to vendors and contractors
- Form 1099-MISC for payments to non-employees
Asset & Depreciation Information
- Details about your business assets, including cost, date acquired, and depreciation records
Tax Identification Numbers
- Employer Identification Number (EIN) for your business
- Social security numbers for owners and employees
Tax Forms
- Previous year’s tax return (if applicable)
- Copies of tax forms received, such as Forms 1099 and W-2
Quarterly Estimated Tax Payments
- Documentation of any quarterly estimated tax payments made during the year
Tax Deductions & Credits Information
- Information on eligible deductions and credits
- Documentation for any specific tax planning strategies employed
Bank & Credit Card Statements
- Statements for your business accounts and credit cards
Records of Business Expenses
- Receipts and documentation for business-related expenses, including travel, meals, and entertainment
Health Insurance Information
- Details of health insurance coverage provided to employees
Your Personal Tax Return
For your personal tax return, you’ll need to gather information and documents like you do for your business tax returns. Here are the typical items accountants need:
Personal Information
- Full legal names and social security numbers for you, your spouse, and dependents
Income Documents
- W-2 forms for wages earned as an employee
- 1099 forms for other income sources (if applicable), such as freelance work or rental income
- K-1 forms for income from partnerships, S corporations, trusts, or estates
Business Income & Loss Information
- Schedule C (Profit or Loss from Business) for sole proprietorships
- Business financial statements, including income statements and balance sheets
- Documentation of business-related expenses
Investment Income
- Statements for interest and dividends from bank accounts and investments
- Records of capital gains or losses from the sale of investments
Real Estate Information
- Mortgage interest statements (Form 1098) for any owned properties
- Property tax statements
Retirement Accounts
- Contributions to and distributions from individual retirement accounts (IRAs), 401(k)s, or other retirement plans
- Form 5498 for IRA contributions
Educational Expenses
- Records of educational expenses and student loan interest payments
Healthcare Information
- Forms 1095-A, 1095-B, or 1095-C for health insurance coverage
- Documentation of medical expenses.
Charitable Contributions
- Records of charitable donations, including receipts and acknowledgment letters
State & Local Taxes
- Documentation of state and local income taxes paid.
Homeownership Details
- Mortgage interest statements (Form 1098) for owned homes.
- Records of property tax payments.
Previous Tax Returns
- Copies of the previous year’s federal and state tax returns
Estimated Tax Payments
- Documentation of any quarterly estimated tax payments made during the year
Key Tax Deadlines
By now, you should have already taken care of your W-2 and 1099-NEC/MISC forms - due by January 31, 2024. Here are two more upcoming deadlines to be aware of:
March 15, 2024
- S-Corporation Tax Returns (or extensions) Due
- Partnership Tax Returns (or extensions) Due
- Multi-Member LLC Tax Returns (or extensions) Due
April 15, 2024
- Personal and Single Member LLC Tax Returns (or extensions) Due
- C-Corporation Tax Returns (or extensions) Due
- Deadline for IRA and HSA Contributions for 2023
- 1st Quarter 2024 Estimated Tax Payments Due
Our Experts Can Handle Your Taxes
Need help conquering tax season? Contact us today! We also offer tax planning services to help you maximize deductions and savings for next year’s tax returns.
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